- Responsible for the management of the end-to-end investigator/site payment process in the US, including creating and managing CTMS visit templates, suppliers, purchase orders, payment processing and clinical trial payments. Responsible for the creation and management of CTMS visit templates and payment calculations for O-US countries.
- Responsible for the internal supplier set-up, maintenance and accuracy of US suppliers in the Aravo system
- Responsible for the creation of country-specific visit templates in CTMS for applicable countries.
- Responsible for the application of site-specific visit schedules in CTMS for applicable countries.
- Create study-specific Total Contract Value Calculator and PO calculator utilizing CTMS, CTAs and interactions with Contracts & Grants Assistants, Local Trial Managers and Study Managers.
- Create, maintain, and close-out site-specific purchase requisitions in Ariba utilizing the study-specific PO calculator., CTAs and CTMS for US sites.
- For the US, generate monthly site-specific subject visit payments through CTMS. Enter invoices upon receipt. Create and send payment notifications to sites. Answer queries, questions and issue resolution with sites and study team, as needed.
- Rectify failed payments, as appropriate, for US purchase requisitions.
- For the OUS, collect country-specific Financial Exhibits in order to create visit templates in CTMS. Collect site-specific fully negotiated financial exhibits for all sites participating in each country in order to apply site-specific CTMS visit schedule.
- Track and follow-up on status of both country-specific and site-specific financial exhibits, as needed. Maintain status in central global tracking spreadsheet.
- Request and gain access to study-specific EDC system
- For OUS, run monthly subject visit completion reports and enter data in to CTMS. Generate monthly site-specific subject visit payments through CTMS. Enter invoices upon receipt. Create and send payment notifications to LTMs. Answer queries, questions and issue resolution with study team, as needed.
- For US, assist in quarterly and final payment reconciliations by ensuring visits checked off in CTMS matches visits completed, as per EDC report. Follow up as needed. Make payment adjustments as needed. Communicate findings to LTMs, SMs and sites, as required.
- Bachelors degree in appropriate scientific or business discipline is preferred
- 1- 2 years experience and/or equivalent competencies in pharmaceutical industry/clinical research
- Must have a working knowledge of the clinical payment processing with 2 years of payment experience
- Excellent communication skills (both oral and written)
- Familiarity with healthcare compliance and other relevant guidance (HIPAA, FCPA, Safe Harbor, etc.) is preferred
- Ability to work effectively in cross function teams
- Strong and proven analytical and problem resolution skills
- Working knowledge of PCs (MS Office suite at a minimum)
- Fluency in English is required
- Must demonstrate innovative spirit, have strong interpersonal skills, and ability to accomplish substantial tasks with minimal supervision
- Previous experience working in virtual teams preferred
Principal Responsibilities:
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